Managing organizational change and the global conditions affecting an organization Essay

1.1 Introduction

Harmonizing to the Future Administrative systems Team ( University of Houston, 2004 ) , pull offing alteration is “ a systematic procedure of taking into history the planetary conditions impacting an organisation, every bit good as specific conditions in the organisation. The alteration direction methodological analysis examines the current environment with regard to organisation civilization, communicating, organisation design, occupation design, substructure, forces, accomplishments and cognition, people/machine interfaces, and incentive systems. ” Organizations are defined as systems consisting elements of formal organisational direction and operations every bit good as elements of more informal facets of organisational life ( Senior and Fleming 2006 ) .

We Will Write a Custom Essay Specifically
For You For Only $13.90/page!

order now

Several definitions of organisational alteration have been presented over the old ages, For illustration, Burnes ( 1996 ) A suggests that organisational alteration means the apprehension of changes within organisations at the broadest degree among persons, groups, and at the corporate degree across the full organisation. Pull offing alteration requires “ Methods and processes that assist persons in seting constructively to new systems, processs, procedures, work flow, organisational relationships and other differences as they occur. ”

Three of import factors are acknowledged in the above definitions of alteration direction – the organisation ‘s civilization, the people and communicating. Pull offing alteration and interceding with stakeholders in order to execute alteration are built-in parts of good staff and undertaking direction, but alteration is ne’er easy to pull off. The acceptance and execution of a new system will convey approximately alteration to any organisation.

Sometimes the alterations required by an organisation are likely to hold incited the acquisition of the new system. Adoption of a new system can back up a changed attack, but the system itself is non regarded as the alteration. The organisation has to be prepared for the alteration in order non to be seen as the cause of the alteration therefore forestalling bitterness and opposition which may take to the failure of the system execution.

An illustration of this is the execution of a Virtual Learning Environment ( VLE ) and Managed Learning Environment ( MLE ) in a university. Such environments are ever portion of an institutional scheme about acquisition and sharing cognition, but a university can non be converted to a different type of larning organisation merely by implementing a VLE or MLE. The execution of system undertakings must run in tandem with alteration undertakings. However, seting the duty on the implementers of the system is likely to ensue in the failure of the undertaking. In the context of a system execution, alteration direction will necessitate an establishment to expect, fix for, manage and undergo major organisational alteration from one province to a newer province. The alteration can be represented by:

-The bequest system to the replacing system ;

-One organisational mission to extended institutional chases ;

-One substructure and set of accomplishments to a different makeup ;

-Old concern processes to new trading methods ;

-Decentralized ways of working to centralised maps ;

-One set of values to an adjusted aggregation of rules and criterions ; and/or

-A known direction attack to other manners of administration.

About all people are nervous about alteration. Many will defy it – consciously or subconsciously. Sometimes those frights are good founded – the alteration truly will hold a negative impact for them. In many instances, nevertheless, the mark population for the alteration will come to recognize that the alteration was for the better ( mention )

The gait of alteration is of all time increasing – peculiarly with the coming of the Internet and the rapid deployment of new engineerings, new ways of making concern and new ways of carry oning one ‘s life. Organizational Change Management seeks to understand the sentiments of the mark population and work with them to advance efficient bringing of the alteration and enthusiastic support for its consequences.

D.C. Brandenburg and C.V. Binder ( 1992 ) suggests that pull offing alteration requires Methods and processes that assist persons in seting constructively to new systems, processs, procedures, work flow, organisational relationships and other differences as they occur.

There are two related facets of organisational alteration that are frequently baffled. In Organizational Change Management we are concerned with winning the Black Marias and heads of the participants and the mark population to convey approximately changed behavior and civilization. The cardinal accomplishments required are founded in concern psychological science and necessitate “ people ” people.

Organizational Design may be a specific aim of the undertaking, for illustration where there is to be a decrease in the work force, or it may merely be a effect of the changed concern procedures and engineering.

Organizational Change Management issues are frequently under-estimated or ignored wholly.

Typically, the construct of organisational alteration is in respect to organization-wide alteration, as opposed to smaller alterations such as adding a new individual, modifying a plan, etc. cases of firm-wide alteration might include a alteration in mission, reconstituting operations ( reconstituting to self-managed squads, layoffs ) , new engineerings, amalgamations, major coactions, new plans such as Entire Quality Management, re-engineering, etc.

2.0 Organizational Change and Passages
There are two attacks to organisational alteration, viz. :

Difficult systems theoretical account for alteration

Soft systems theoretical account for alteration

The difficult systems theoretical account for alteration ( HSMC ) definition of an organisation is ”a stable, formal construction that takes resources from the environment and processes them to bring forth end products ” ( Laudon and Laudon, 2000 ) while the soft system theoretical account for alteration ( SSMC ) regard an organisation as ”a aggregation of rights, privileges, duties and duties that are finely balanced over clip through struggle and struggle declaration ” ( Laudon and Laudon, 2000 ) .

2.1 Difficult Systems Model for Change ( HSMC )

This attack has identified some classical schools. The classical school is a direction position that emerged during the 19th and early twentieth centuries that emphasized a rational, scientific attack to the survey of direction and sought to do organisations efficient runing machines ( Daft, 2008 ) . Some of the key participants in the classical school include Frederick Taylor ( 1856-1915 ) who proposed the scientific management- a systematic method of finding the best manner of acquiring a occupation done and stipulating the accomplishments needed to make it every bit good as the machine theory which dismissed the psychological facets of behavior because workers were regarded more like machines. The two methods had a clear division of undertakings and duties between workers and direction. The scientific choice of people encouraged the choice of people with appropriate abilities to make freshly designed occupation.

Another major participant was Henry, L. Gantt who developed the Gant chart used to mensurate planned and completed undertakings at each phase of production. A good classical school is the Fordism. This involves the application of scientific direction rules to workers ‘ occupations, installing of individual purpose machine tools and assembly line with proviso mass production and systems and command units. Other cardinal participants include Weber who identified bureaucratism as a legal rational type of authorization and Fayol who listed planning, forming, commanding, organizing and commanding as the five basic direction maps in disposal.

2.2 Soft Systems Model for Change ( SSMC )

This attack has identified the jobs with organisations, viz. :

Highly complex


hold jobs that are hard to turn up and specify

Need entire solutions.

Problems with organisation can either be resolved, solved and dissolved ( Ackoff, 1993 ) . Harmonizing to Ackoff, to decide a job involves the choice of an action that yields an result that is good plenty. This attack relies on the usage of common sense and to some extent, test and mistake. This frequently used by most directors in determination devising and is besides called the clinical attack in covering with musss because it involves making a consensus by a group of people on how to decide a job. This attack keeps most people happy and on board with the alteration but lacks analytical cogency in its formation of the aims, therefore, does non bespeak how far the aims of the alteration have been met.

To work out a job involves shuning the usage of common sense and base determinations on quantitative theoretical accounts like the usage of scientific theoretical accounts instead than qualitative theoretical accounts. This is besides called the research attack to mess direction as it is likely to be used by scientific or technologically inclined directors. From the fore-going, the two attacks mentioned are limited in their capacity to program and implement alteration hence, the suggestion of a 3rd attack called the construct of fade outing a job.

To fade out a job involves altering the nature and/or the environment of the entity in which it is embedded so as to take the job ( Ackoff, 1993 ) . This attack is besides called the design attack because job solvents in add-on to utilizing the methods of job resolvers and convergent thinkers seek to redesign the features of the larger system incorporating the job like altering the organisational construction, civilization and procedures. Merely a few directors use this method and these are those that have the chief aim of development instead than growing or endurance and who recognize it.

3.0 The Organizational development Procedure

This attack identifies the importance of the people that make up the organisation. It identifies that people at all degrees of the organisation are separately and jointly the drivers and engines of alteration. The premise is that people perform better when they have high quality of life and that workers that are under-utilized are capable of lending towards the end of the organisation if given the chance of taking more duties.

Paton and McCalman ( 2008 ) identified three constructs with regard to pull offing people and deriving their committedness to work in an organisation:

Organizations are about people

Management premises about people frequently lead to uneffective design of organisations and this hinders public presentation.

Peoples are the most of import plus and their committedness goes a long manner in finding effectual organisation design and development.

Entire Systems Intervention ( TSI ) , developed by Flood and Jackson ( 1991 ) , is a meta-methodology that brings together a scope of systems metaphors, a model of systems methodological analysiss, and assorted systems attacks to enable originative job work outing. In a procedure of TSI, systems metaphors are used to promote originative believing about administrations and the issues facing directors.

The subject of Organizational Development has evolved over the past 50 old ages or so. Both French & A ; and Bell, describe organisational development asa long-run attempt, led and supported by top direction, to better an organisation ‘s visioning, authorization, acquisition, and problem-solving procedures, through an on-going, collaborative direction of organisation culture-with particular accent on the civilization of integral work squads and other squad configurations-using the consultant-facilitator function and the theory and engineering of applied behavioural scientific discipline, including action research. ( Gallic & A ; Bell, 1999, pp. 25-26 )

On a practical daily degree, we think of OD as an ongoing, thoughtfully planned attempt by all members of an organisation to better how that organisation operates, serves its stakeholders, fulfills its mission, and approaches its vision. What are more compelling than the definition of Organizational Development are the implicit in and continuously germinating doctrine and values of the subject

3.1 Lewin ‘s three stage theoretical account of alteration

Lewin ( 1951 ) proposed an extensively referred literature on alteration. It consists of three stages:




Dissolving involves “ agitating up ” of people ‘s wonts of thought and behavior in order to make their consciousness for demand for alteration. This implies the alteration of the position quo by beef uping or weakening the forces that could force or keep the alteration ( Cummings and Worley, 2009 ) . This might affect the selective publicity of employees or expiration of employment ( Goodstein and Burke, 1993 ) . A good illustration is the instance of Pitford College in Shire County.

A member of staff was promoted to manager of unfastened and resource based acquisition ( O & A ; RBL ) while others had their duties changed from learning the pupils to tutoring pupils working in self service types of larning environment. Part of the unfreezing procedure was the audience with the caput of sections and determination shapers to discourse new developments which were seen as disputing the position quo on instruction.

Traveling is the 2nd phase of the Lewis ‘ alteration procedure and it involves doing the existent alterations that will travel the organisation to a new province. This includes the constitution of new schemes and constructions to new ways of making things. For illustration, In the Shire County, the O & A ; RBL involved a series of seminars on constructs of O & A ; RBL for staff. In add-on, Pitford Collge, one of the other two colleges in the County, big new O & A ; RBL Centres were built with multimedia instruction and acquisition installations.

Lewin ‘s concluding stage in the alteration procedure is the refreezing and this involves stabilising or commiting the alterations. This involves doing certain that new alterations are secured and prevented from ‘back skiding ‘ and may even affect the enlisting of new staff that are untainted with the old wonts. The continual engagement and support of top direction is really important and indispensable at this phase.

Once the alterations have been made, it is besides of import to reenforce the alterations with symbolic actions and marks such as alteration of Son, edifice designs, signifiers of frock, and ways of grouping people to acquire work done. It is indispensable to continually roll up informations and feedback to track the advancement of the alteration and to supervise the farther alteration in the visible radiation of environmental alterations.

Harmonizing to Senge ( 1990 ) A larning organizationsA exists where people continually expand their capacity to make the consequences they genuinely desire, where new and expansive forms of thought are nurtured, where corporate aspiration is set free, and where people are continually larning to see the whole together.

The basic principle for such organisations is that in state of affairss of rapid alteration merely those that are flexible, adaptative and productive will stand out. For this to go on, it is argued, organisations need to ‘discover how to tap people ‘s committedness and capacity to larn at allA degrees.